How to Write a Graduate-Level Recommendation Letter

Crafting a graduate-level recommendation letter requires careful consideration, as it plays a critical role in the applicant’s admission process. Below, you'll find a detailed guide on how to write an effective recommendation letter for graduate school applicants.

1. Understand the Purpose

A recommendation letter should offer insight into the applicant’s abilities, achievements, and character from a third-party perspective. It supports the applicant's narrative of their skills and experiences by providing verification and examples from someone who has worked closely with them.

2. Gather Information

Before writing the letter, gather as much information as possible about the applicant’s academic and professional experiences, the graduate program they are applying to, and any specific points they would like you to address. This helps in tailoring the letter to highlight aspects that are most relevant to the program.

3. Start with a Strong Opening

Begin with a formal salutation, followed by an enthusiastic introductory paragraph that offers a strong endorsement of the candidate. For example:

• "I am pleased to recommend [Name], who I have supervised during their internship at [Company/Organization]. [Name] has demonstrated exceptional skills and work ethic that make them an outstanding candidate for your [specific program or field]."

4. Describe Your Relationship with the Applicant

Clarify your relationship with the applicant, including how long you have known them and in what capacity. This sets the stage for the reader to understand the context and depth of your perspective.

5. Highlight Key Qualities with Examples

Choose three to four key qualities that the applicant has which are ideal for the graduate program they are applying to. Discuss these qualities with specific examples. For instance, if the candidate is particularly innovative, provide an instance where they solved a problem creatively.

6. Discuss Academic and Professional Competence

Emphasize the candidate’s academic achievements, intellectual prowess, and professional competencies. Highlight their readiness and enthusiasm for graduate-level work. If applicable, mention their participation in relevant projects, research activities, or contributions to their field.

7. Add a Personal Touch

Include a paragraph that speaks to the applicant’s personality traits that make them a joy to work with or particularly effective in their work. Traits like persistence, leadership, teamwork, and integrity can be powerful additions.

8. Conclude Strongly

End the letter with a strong statement of recommendation and an open invitation to contact you for further information:

• "Based on my experience working with [Name], I am confident they will excel in your program. I give my highest recommendation without reservation. Should you require any more information, please feel free to contact me."